Earth21 Smart21Institution

Run your whole institution from one place

A modern library with a public catalogue, a secure e-library, student records, academic results, reports and backups — for schools, colleges, universities, libraries and training centres. Connected, secure and easy enough for every teacher, librarian and student.

Free to set up. Explore every screen instantly with one-click sample data.

Students on a college campus
Kilimani Technical College
Dashboard · Today
Books on loan
128
Overdue
7
  • Clean Code — Baraka MushiDue today
  • Reservation ready — Esther M.Hold 3 days
  • CS101 marks entered — 42 studentsAvg 66.4
Everything an institution needs

One system, every part of running an institution

A real, connected management system with a database, secure logins, permissions and an audit trail — not a basic prototype.

Library catalogue (OPAC)

Search by title, author, ISBN, subject or category and see at once if a book is available, borrowed, reserved, lost or damaged. A public page can be shared with anyone.

Lending & returns

Issue, return, renew and reserve books. Due dates, overdue tracking, fines, lost and damaged books, and reminders — all automatic.

Secure e-library

Upload PDFs, notes, journals and publications. Files are never on a public link — every read and download is checked against the person's access level.

Student records

One database for every student: contacts, programme, class, guardian, photo, library activity and academic history.

Academics & results

Programmes, courses, terms, enrolment and teacher assignments. Teachers enter marks for their own courses; grades and GPA are worked out for you.

Reports

Inventory, borrowing, overdue, performance, enrolment and more — filter, print, and export to PDF, Excel or CSV.

Roles & permissions

Super administrator, administrator, librarian, staff, teacher and student — and you decide exactly what each role may do.

Import, audit & backups

Move paper and spreadsheet records in safely, see who did what in the audit log, and make verified backups you can restore.

How it works

From registration to your first loan

Every part is connected — a book issued at the desk updates availability in the catalogue, the student's record, the dashboard and the reports.

1

Register your institution in under a minute

2

Import your books and students from a spreadsheet (checked before anything is saved)

3

Create logins for librarians, teachers and students and set what each role can do

4

Lend and receive books; students search, reserve and read online

5

Teachers enter marks; students see their own results

6

Print or export reports, and keep a verified backup

Built for any institution, not just one

Every institution that registers gets its own private workspace — its own books, students, staff, files and settings, completely separate from every other institution. Name, logo, colours, library rules, grading scale and permissions are all settings you control.